cirrus8 WorkTracc
Managing commercial building and facility maintenance with cirrus8 WorkTracc
WorkTracc is an online ordering system that allows commercial property managers to easily manage property maintenance.
Being cloud-based, it’s accessible anywhere and with no software installation required.
Talk to our team about how cirrus8 can make your life easier.
Customise it for your business
WorkTracc is customisable and can be white-labelled with your logos and other details.
Integration is seamless
Integration with cirrus8 Property Management System is seamless, ensuring that no double entry of information is required and the invoice is within the parameters of the order.
Features
Web-based with secure, encrypted passwords
Different authorisation levels
Allocate the cost to a cost centre, owners or outgoings
Set up authorised suppliers to be used for categories of work
Online entry of order
Compare order and invoice amounts
Assign work to a service category and service type, .e.g. air-conditioning, contract fee
Link up account codes from cirrus8, i.e. only authorised to spend money on budgeted expense codes
Email orders to suppliers
Recover the cost from a tenant
Assign an estimated cost and a date the work is required by
Eliminates the need to stamp supplier invoices
Preferred suppliers list
Set priority status
Populate WorkTracc with properties and supplies from cirrus8
How it works
Orders can be created quickly and easily using intuitive forms. Orders are then automatically emailed to contractors after a few simple clicks.
Your approved list of contractors is assigned to only their categories of work, simplifying it further for users.
The priority setting ensures contractors deal with urgent requests timeously.
Different levels of authorisation of the order can be set, prior to sending to the supplier, while the current status of any order is only a click away.
With properties and contractors already loaded from your property management software, the drop down lists ensures there is online validation.
Cost recovery checkbox is a mandatory field, ensuring the responsibility for the cost is determined upfront and recoveries are never missed.
Suppliers receive email notification of the order but they too can login and advise when the job is complete via the integrated staff and contractor portal.